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Fw: City & County Use of Facilities Requests

Pls. note any use of City and County Park/Facility require a formal request process.  This includes groups who want to go to public park after a field trip for lunch, evacuation procedures and/or other activities.

Deb Hatada, Principal
Kaimiloa Elementary School
Office (808) 689-1280   FAX (808) 689-1284

----- Forwarded by Debra Hatada/KAIMILOA/HIDOE on 04/17/2019 05:30 PM -----

From: Shelly Esmeralda/LEEDO/HIDOE
To: 060-prin-CA CK, 060-vp-CA CK
Cc: 060-sasa-CA CK, Sean Tajima/LEEDO/HIDOE@HIDOE
Date: 04/17/2019 08:14 AM
Subject: Fw: City & County Use of Facilities Requests



Aloha Kakou:

FYI

Mahalo.


Shelly
Secretary
Leeward District Office-Administration
Ph. 692-8000
Fax: 692-7899

Because all creatures are connected, each must be cherished with love and respect, for all of us as living creatures are dependent on one another.  -  Pope Francis

Confidentiality Notice:  This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and/or privileged information.  Any review, use, disclosure, or distribution by unintended recipients is prohibited.  If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.

----- Forwarded by Shelly Esmeralda/LEEDO/HIDOE on 04/17/2019 08:13 AM -----

From: Richard Kiyabu/FacilDev/HIDOE
To: Tracey Sentinella/MAUIDO/HIDOE@HIDOE, Misty Kaniho/WINDO/HIDOE@HIDOE, Donna Annoura/HONDO/HIDOE@HIDOE, Michelle Josue/HONDO/HIDOE@HIDOE, Robin Yogi/CENDO/HIDOE@HIDOE, Rumi Iinuma/CENDO/HIDOE@HIDOE, Joella Hirano/LEEDO/HIDOE@HIDOE, Wendy M Ogawa/LEEDO/HIDOE@HIDOE, Shelly Esmeralda/LEEDO/HIDOE@HIDOE, Cheryl Ann Kukino/WINDO/HIDOE@HIDOE, Jayla Fernandez/HAWAIIDO/HIDOE@HIDOE, Bertha Mundon/HAWAIIDO/HIDOE@HIDOE, Desiree Kaiawe/HAWAIIDO/HIDOE@HIDOE, Terry Souza/MAUIDO/HIDOE@HIDOE, Celeste Bailey/KAUAIDO/HIDOE@HIDOE,
Date: 04/16/2019 04:28 PM
Subject: Re: City & County Use of Facilities Requests


Feel free to disseminate to your schools as needed.

Hi All,

DOE employees with access to Lotus Notes can access Supt approved use of County Facilities Requests lists.
Access the C&C Use of Facilities Database within Lotus Notes
Click on the icon in the left window pane to reveal all approved lists to date similar to this.
There are new lists posted recently for all Counties.
 

(See attached file: CnC UoF r3.1 Maui 3-19-18 signed.pdf)(See attached file: CnC UoF r3.3 Maui 4-4-19 signed.pdf)

I'm compiling the summer 2019 requests as scheduled for Supt's office.

**Courtesy info regarding requests that don't meet deadlines next school year:
The C&C database will be able to begin receiving next school year through summer 2020's requests shortly. A electronic memo will formally announce this. Moving into next school year, we'll need to carefully create use of C&C facility requests on time to the very best of our abilities. Be sure to double check request dates, times, facilities, and all other important data to assure requests aren't delayed. There have been a handful of requests created after deadlines over the past couple of years that are making even the most vaild exceptions increasingly difficult to attain permissions upon.

We're working out a plan of action where the school designee inquires of the CAS and cc CAS secretary where special permissions may be necessary on an activity. I understand that there are variables associated with requests initiated after deadlines. Rather than compiling post-deadline requests, I'll need to report correspondence on CAS approved activities to our Secretary so she can forward the information to Supt's office. That way the proper authority can make a decision on whether the request will be reviewed for late requests

I kindly ask that we try our best to create use of County facilities requests on time. I apologize for the inconvenience as indemnity requests go through several offices for review. I have the ability to report the requests but our office does not have authority to approve them.

Sincerely,


Rich Kiyabu
Hawaii State Department of Education
Office of School Facilities and Support Services
3633 Waialae Ave.
Honolulu, HI 96816
Tel  (808) 784-5062
FAX (808) 733-2100

Confidentiality Notice:  This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and/or privileged information.  Any review, use, disclosure, or distribution by unintended recipients is prohibited.  If you are not the intended recipient(s), please contact the sender by reply e-mail and destroy all copies of the original message.

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